Open Positions

Open Positions at the Joint Committee

Job Title: Executive Assistant
Reports To: Administrative Director
FLSA Status: Non-Exempt
Date:  April 2025 

SUMMARY

The Joint Committee on Taxation (JCT) is a nonpartisan, bicameral committee of the United States Congress. The Joint Committee is seeking an administrative professional to provide support to all staff members within JCT. Administrative services include word processing, document production, scheduling appointments, filing, and other general office duties. Work includes access to information of a confidential and/or sensitive nature. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Create, type, edit, and proofread general office correspondence and documents.
  • Answer telephones, screen callers, make appropriate referrals to JCT staff, relay messages, and greet office visitors.
  • Operate office equipment such as photocopier, fax machine, calculator, and scanner.
  • Organize and maintain conference room schedules and/or assist with locating alternative meeting locations.
  • Monitor office email and fax machine.
  • Handle matters relating to the schedule of the Chief of Staff and Deputy Chief of Staff.
  • Scan and upload Congressional Review Act correspondence.
  • Create, maintain, and archive front office files.
  • File and update library resources and periodical services.
  • Assist staff with furniture acquisition/removal/move requests as well as other logistical requests.
  • Learn how to use JCT’s computerized document management system (DMS). Initiate, proofread and track documents and/or requests as they move through various editing stages.
  • Communicate frequently with Member and Committee Staff. Regularly prepare and deliver electronic correspondence to Congress.
  • Process Congressional Budget Office (CBO) data requests.
  • Cover late night front office duties on a rotating basis and work overtime hours, as needed.
  • Maintain internal staff lists.

GENERAL REQUIREMENTS

  • Must type a minimum of 60 wpm with high accuracy.
  • Knowledge of computer software including proficiency in the current version of Microsoft Office.
  • Complete work accurately and timely under tight deadlines.
  • Executive assistants are typically assigned to a particular office but must be familiar with all office routines/requirements and may be asked to move or rotate between office locations.
  • Temperament to communicate with a variety of personalities in a tactful, pleasant, and professional manner.
  • Work is performed subject to direction and supervision; however, the Joint Committee staff has a dynamic working environment and initiative with respect to job responsibilities is encouraged.
  • Detail-oriented.

SUPERVISION

Position reports directly to the Administrative Director position and does not involve supervising or directing the work of others.

EDUCATION AND EXPERIENCE

Bachelor’s degree preferred. Proficiency in Microsoft Office (Microsoft Word, Excel, PowerPoint, and Outlook) and experience working with various office software applications required. Minimum of at least two years of administrative or equivalent experience necessary.

WORKING CONDITIONS

The work environment is characteristic of a normal office environment with moderate noise levels. Ability to work at a small workstation without an expectation of privacy is necessary.

Applications will be reviewed beginning April 17th. Please send cover letter and resume to: [email protected]

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements. Additional duties may be assigned. This position description may be modified at any time.